Public Meeting of the Board of County Commissioners

Held on May 9, 2017 at 9:00 AM

in the County Commissioners' Meeting Room

Room 103, Administration Building

Arcadia, Florida

 

 

The Board of County Commissioners held a Public Meeting on May 9, 2017.

 

              Roll Call

 

Attendee Name

Title

Status

Arrived

Juril "Buddy" Mansfield

Commissioner, District 1

Present

 

James Selph

County Commissioner, District 2

Present

 

Judy Schaefer

County Commissioner, District 3

Present

 

Elton Langford

Chairman, District 4

Present

 

Terry Hill

County Commissioner, District 5

Present

 

Mandy Hines

County Administrator

Present

 

Donald Conn

County Attorney

Present

 

Jill Kersey

Transcribing Secretary

Present

 

Richard Metzger

Facilities Director

Present

 

Larry Taylor

Public Safety Chief

Present

 

Thomas Moran

Emergency Management Director

Present

 

Eddie Miller

Utilities Director

Present

 

Jody Sullivan

Turner Center Director

Present

 

Shawn Edwards

Road & Bridge Director

Present

 

Linda Nipper

Budget Coordinator

Present

 

Tara Anderson

Parks & Recreation Director

Present

 

Lauri Benson

Office Manager

Present

 

Cindy Talamantez

Purchasing Director

Present

 

Michael Giardullo

County Engineer

Present

 

Peggy Waters

Social Services Director

Present

 

Jorge Hernandez

Compliance Director

Present

 

Latrinda Jones

Interim Human Resources Director

Present

 

Henry Grimes

Environmental Services Director

Present

 

Peter Danao

Interim Finance Director

Present

 

Linda Waters

Library Director

Present

 

 

              Call to Order                            9:00 AM

Chairman Elton Langford called the meeting to Order.

              TURN OFF OR SILENCE ALL CELL PHONES

              Prayer/Pledge of Allegiance

Pastor Matt Clayton of First Baptist Church of Arcadia offered the invocation, after which Chairman Elton Langford lead the Pledge of Allegiance.

              Introduction of Elected Officials

Sheriff James Potter and Karen Whaley with Representative Ben Albritton's Office were present.

              Set/Amend

A motion was made by Commissioner James Selph to set the Agenda as presented. Seconded by Commissioner Buddy Mansfield. Motion carried unanimously.

RESULT:              ADOPTED [UNANIMOUS]

MOVER:              James Selph, County Commissioner, District 2

SECONDER:              Juril "Buddy" Mansfield, Commissioner, District 1

AYES:              Mansfield, Selph, Schaefer, Langford, Hill

              Public Forum for Non-Agenda Items

None presented.

              Consent Agenda-Motion to Approve

A motion was made by Commissioner Buddy Mansfield to approve the Consent Agenda. Seconded by Commissioner James Selph. Motion carried unanimously.

RESULT:              ADOPTED [UNANIMOUS]

MOVER:              Juril "Buddy" Mansfield, Commissioner, District 1

SECONDER:              James Selph, County Commissioner, District 2

AYES:              Mansfield, Selph, Schaefer, Langford, Hill

1.              Accounts and Warrants Drawn Per Schedule of Bills Payable

2.              Approve Minutes of April 11, 2017 BOCC Public Meeting & Executive Session and April 11, 2017 BOCC Workshop.

3.              Approval of the Memorandum of Understanding for Weatherization Assistance Program.

4.              Approval of Memorandum of Understanding with Department of Children & Families.

              Regular Business

5.              Proclamation/Child Care Provider Appreciation Day

Ms. Mandy Hines read while Chairman Elton Langford presented Ms. Janet Lane a Proclamation designating May 12, 2017 as Child Care Provider Appreciation Day. A motion was made by Commissioner Buddy Mansfield to approve the Proclamation. Seconded by Commissioner Judy Schaefer. Motion carried unanimously.

RESULT:              PRESENTED [UNANIMOUS]

MOVER:              Juril "Buddy" Mansfield, Commissioner, District 1

SECONDER:              Judy Schaefer, County Commissioner, District 3

AYES:              Mansfield, Selph, Schaefer, Langford, Hill

6.              Proclamation/EMS Week

Chief Larry Taylor read while Commissioner Judy Schaefer presented the Proclamation designating the week of May 21-27, 2017 as Emergency Medical Services (EMS) Week. A motion was made by Commissioner James Selph to approve the Proclamation. Seconded by Commissioner Terry Hill. Motion carried unanimously.

RESULT:              PRESENTED [UNANIMOUS]

MOVER:              James Selph, County Commissioner, District 2

SECONDER:              Terry Hill, County Commissioner, District 5

AYES:              Mansfield, Selph, Schaefer, Langford, Hill

7.              2016/17 2nd Quarterly Report

Ms. Linda Nipper addressed the Board and presented the 2016/2017 2nd Quarterly Report. Ms. Nipper stated we were 9% over in revenues in comparison to this time last year. LIHEP revenues and expenses were down; Transportation revenues were up, expenses were down; Building revenues were up as well and expected to go over the budgeted amount. Ms. Nipper stated she was concerned with the Public Safety revenues being down slightly but the expenses had no increase or decrease; Curbside Solid Waste Collection had no increase or decrease. Ms. Nipper stated taxes were coming in very well for Tourist Development; Mosquito Control revenues and expenses were down and Court Fee revenues were down; Landfill revenues have increased; Utility department had no increase or decrease; WasteWater Capital had no increase or decrease; Law Enforcement Trust had an increase; Indigent Health Trust had increased revenues.

RESULT:              PRESENTATION GIVEN

8.              Resolution/Budget Amendment

Ms. Linda Nipper addressed the Board and requested adoption of a Resolution approving amendment #2017-76 Transportation funds in the amount of approximately $5,000 to finish the contract in full and #2017-77 Sheriff Article V. A motion was made by Commissioner Buddy Mansfield to adopt the Resolution. Seconded by Commissioner Judy Schaefer. Motion carried unanimously.

RESULT:              ADOPTED [UNANIMOUS]

MOVER:              Juril "Buddy" Mansfield, Commissioner, District 1

SECONDER:              Judy Schaefer, County Commissioner, District 3

AYES:              Mansfield, Selph, Schaefer, Langford, Hill

9.              Policy/County Financial Policies Revisions

Peter Danao addressed the Board and stated from the recommendation of our auditors, the County's Financial Policies needed more language and definitions to better fit the County's process. Commissioner James Selph feels the General Fund needs more than a 10% cap for long range capital improvement projects but believes we are headed in the right direction. Ms. Hines stated the 5% and 10% are for a reserve for contingency, it is not our fund balance and we are statutorily limited to some of the numbers. Further discussion ensued. A motion was made by Commissioner James Selph to approve the revision of the County Financial Policies. Seconded by Commissioner Buddy Mansfield. Motion carried unanimously.

RESULT:              ADOPTED [UNANIMOUS]

MOVER:              James Selph, County Commissioner, District 2

SECONDER:              Juril "Buddy" Mansfield, Commissioner, District 1

AYES:              Mansfield, Selph, Schaefer, Langford, Hill

10.              Bid Award-Contract/McShea Contracting

Michael Giardullo addressed the Board and stated the scope includes the replacement of  the reflectorized pavement marking on CR760 as well as striping on Pine Level and King Street. Mr. Giardullo requested an award for the contract in the amount of $29,971.33. A motion was made by Commissioner Judy Schaefer to award the bid for the fiscal year 2016/2017 Annual Striping Project to McShea Contracting and authorize the Chairman to execute the contract. Seconded by Commissioner Buddy Mansfield. Motion carried unanimously.

RESULT:              ADOPTED [UNANIMOUS]

MOVER:              Judy Schaefer, County Commissioner, District 3

SECONDER:              Juril "Buddy" Mansfield, Commissioner, District 1

AYES:              Mansfield, Selph, Schaefer, Langford, Hill

11.              Contract Amendment for Synagro South, LLC

Eddie Miller addressed the Board and stated this contract is for the transportation of sludge from the Waste Water Treatment Plant to Charlotte County. A motion was made by Commissioner Terry Hill to approve the one year extension of the contract with Synagro South, LLC for sludge management services as needed and authorize the Chairman to execute the contract. Seconded by Commissioner Buddy Mansfield. Motion carried unanimously.

RESULT:              ADOPTED [UNANIMOUS]

MOVER:              Terry Hill, County Commissioner, District 5

SECONDER:              Juril "Buddy" Mansfield, Commissioner, District 1

AYES:              Mansfield, Selph, Schaefer, Langford, Hill

12.              Agreement/SCS Engineers

Henry Grimes addressed the Board and stated five companies submitted bids with SCS Engineers being the lowest. Ms. Hines stated the current tipping fees are covering operating costs well and if there were a change in tipping fees, curside collection could be effected and we are looking at this independant from the garbage assessment solely to operate the Landfill with no other considerations. A motion was made to approve the agreement with SCS Engineers to perform the analysis of Landfill fees and revenues and authorize the Chairman to execute the agreement. Seconded by Commissioner James Selph. Motion carried unanimously.

RESULT:              ADOPTED [UNANIMOUS]

MOVER:              Juril "Buddy" Mansfield, Commissioner, District 1

SECONDER:              James Selph, County Commissioner, District 2

AYES:              Mansfield, Selph, Schaefer, Langford, Hill

13.              Agreement Amendment/Land Lease

Ms. Mandy Hines addressed the Board requesting approval of a lease renewal for a County owned easement of approximately .34 acres  with Dennis and Nancy Kurt who also own the Navigator. Ms. Hines stated the property has no value and is maintained by Mr. & Mrs. Kurt. Chairman Elton Langford requested to table this item in order to verify liability issues. Mr. Conn stated  the Board could approve the agreement subject to confirmation that there is a provision in the original lease. A motion was made by Commissioner James Selph to approve the lease renewal if there is an indemnification clause for the County and authorize the Chairman to execute the amendment. Seconded by Commissioner Buddy Mansfield. Motion carried unanimously.

RESULT:              ADOPTED [UNANIMOUS]

MOVER:              James Selph, County Commissioner, District 2

SECONDER:              Juril "Buddy" Mansfield, Commissioner, District 1

AYES:              Mansfield, Selph, Schaefer, Langford, Hill

              Administrator's Report

Ms. Mandy Hines addressed the Board and thanked Karen Whaley with Representative Ben Albritton's Office for being present in the audience today. Ms. Hines stated that Legislature closed last night and Ms. Whaley was a terrific host. Representative Albritton and Senator Grimsley both helped with a number of items and key projects which both delegation members had a significant part. Ms. Hines stated the Energy Legislation passed and feels we would not lose revenue from the three phases; overall the session was successful.

Ms. Hines stated Robert Womack of Womack Sanitation submitted a letter to the Board for consideration of a rate adjustment and requested direction from the Board regarding a Workshop to be held on the matter. The Board agreed to wait for the results of the SCS Engineering Study. Commissioner Buddy Mansfield questioned staff regarding an Ordinance that prohibits the public from dumpingyard waste in ditches and suggested posting something to remind people illegal dumping is not allowed.

              County Attorney's Report

Donald Conn stated  he will present a Burn Ordinance at next meeting with the City of Arcadia agreeing to allow the the Ordinance to apply within the city limits.

              Board Member Comments

Commissioner Buddy Mansfield stated the construction of the new Rodeo Arena has begun and urged everyone to continue praying for our Country and rain.

Commissioner Judy Schaefer stated she was impressed with the National Day of Prayer. Commissioner Schaefer thanked staff for going above and beyond their resonsibilities. The Commissioner also thanked Karen Whaley for all her hard work in Tallahassee.

Commissioner Terry Hill thanked staff for their hard work and Ms. Hines for her efforts in Tallahassee.

Commissioner James Selph stated Legislature appropriated $500,000 to the Rodeo Association which will help them meet their goal. Commissioner Selph stated he appreciates all the work in Tallahassee and hopes the Sunshine Law will be enforced for Legislature in the same way it is enforced for local government. The Commissioner also requested an update on the construction of the new Fire Station. Mike Giardullo stated the stakeout will occur this week then the foundation will be poured, the metal building will be here sometime the first week of June. Commissioner Selph commented he appreciates staff.

Chairman Elton Langford stated Ft. Ogden Baptist Church construction is going well. The Commissioner also congratulated Sydney Hines on graduating US Army Basic Training; keep all who work to protect us in prayers and thanked staff as well.

              Adjournment

There being no further business, Chairman Elton Langford adjourned the meeting at 9:55am.

 

 

ATTEST:                                                                  BOARD OF COUNTY COMMISSION

                                                                                   DESOTO COUNTY, FLORIDA

             

_______________________________                     _________________________________

MANDY HINES                                                       ELTON A. LANGFORD

COUNTY ADMINISTRATOR                              CHAIRMAN